St. Albans Township/Alexandria Merger Commission Meeting

Agenda/Minutes 9/18/2024

1. Call to order, pledge of allegiance

Chairperson Carianne Meng calls to Order the St. Albans Township/Alexandria Merger Commission Meeting of September 18, 2024 at  

2. Committee Member Roll Call:  

Baer: Present / Not Present 

Barnes: Present / Not Present 

Burton: Present / Not Present

Lodder: Present / Not Present  

Meng: Present / Not Present 

Robertson: Present / Not Present

Schiller: Present / Not Present 

Taylor: Present / Not Present

Thorpe: Present/ Not Present  

Zanks: Present / Not Present 

Additional Attendees: 

VanNess, Lees, Morrison

3. Review and Approval of Minutes

Minutes from St. Albans Township/Alexandria Merger Commission Meeting 9/4/2 – Tabling

         made a motion; seconded by, to approve the 9/4/2024 minutes. All in favor?

Chair declares motion failed / carried. 

4. Old Business 

Ensuring quorum for next meeting, October 3

REMINDER re: road mileage: Township Mileage: 26, County Mileage: 24, State Mileage: 13, Village Mileage: 10.035

Following up on to-dos

Plank Law Firm Invoice: was not discussed at Township meeting on 9/10.
                -Meng asked Morrison how we can get that paid; no answer.
Bank Account for the Merger Commission
                -Commission has a free checking account through Heartland Bank

Township Finances:Reeves refuses to attend a Merger Commission meeting
                Next steps: Schiller downloaded 6 funds from the Ohio Checkbook. Requested the OH Treasurer provide information, and submitted a records request from the Fiscal Officer. Also reached out to the Liberty Township Fiscal Officer and she would be glad to help us as well.

Income tax researchers – Plank Law Firm to provide recommendations this week

Lodder is working to determine how often they pave roads. ⅓ every year (sometimes ½ every other

year)

5. New Business

Finances from Ohio Checkbook

Schiller reviewed finances (expenditures) for the Township

Ann and Schiller have also been working on road miles, resurfaced, etc.

Suggestion from citizen to “grade” or “assess a calibur” to the roads to better understand the cost associated with each road

Schiller reviewed all the expenses that we have from the STA Fiscal Officer – department, fund, object, payees, trans date, amount and we are seeking “business purpose and description”

Drafting Merger Conditions 

General Updates:

6. Citizen Comments (3-minute time limit) 

Requested all items be posted on the website

7. Meeting Announcements 

The next meeting will be held on: Wednesday, October 2 at 7PM, location St. Albans Fire Station Community Room.

Future meetings are:
October 2, 2024
October 16, 2024
November 6, 2024
November 20, 2024
December 4, 2024
December 18, 2024

8. Adjournment
Robertson made a motion; seconded by Schiller to adjourn.
All in favor? Chair declares motion carried / failed. 

Chairperson Meng declares the meeting adjourned at 8:06PM.