St. Albans Township/Alexandria Merger Commission Meeting

Agenda/Minutes 8/21/2024

1. Call to order, pledge of allegiance

Chairperson Carianne Meng calls to Order the St. Albans Township/Alexandria Merger Commission Meeting of August 21, 2024 at 7:04PM

2. Committee Member Roll Call:  

Baer: Present / Not Present 

Barnes: Present /Not Present 

Burton: Present / Not Present

Lodder: Present / Not Present  

Meng: Present / Not Present 

Robertson: Present / Not Present

Schiller: Present / Not Present

Taylor: Present / Not Present

Thorpe: Present / Not Present  

Zanks: Present / Not Present 

Additional Attendees: 

David Lees, Kevin Lewis, Jean Morrison, Claire Lewis, Tad VanNess + spouse, Andrew Bottar-Dillen

3. Review and Approval of Minutes

Minutes from St. Albans Township/Alexandria Merger Commission Meeting 7/31/24.

Lodder made a motion; seconded by Robertson, to approve the 7/31/2024 minutes. All in favor?

Chair declares motion failed / carried. 

4. Old Business 

Ensuring quorum for next meeting, September 4.
-Dean outREMINDER re: road mileage: Township Mileage: 26, County Mileage: 24, State Mileage: 13, Village Mileage: 10.035

Following up on to-dos

Plank Law Firm Invoice: Received an invoice from Plank on 8/1/24 that accurately reflects charges since the commission signed the letter of intent; total $825 for 3 hours at $275/hour. Submitted to Township and Village. Village mailing to law firm; township mailing to Meng’s perm address.

5. New Business

Bank Account for the Merger Commission

• Asking the Chair of the Township Trustees
• Lodder to email Plank Law Firm re: bank account
• Schiller recommends Huntington Bank

Drafting Merger Conditions 

Presentation on Finances: Ann and Dean

• Expenses covered:
  • Village Assets – Real Property (edit word “Swer” on final line)
  • Village Assets – Vehicles
  • Village Assets – Equipment
  • Township Assets – Real Property
  • Township Assets – Vehicles (Western Conventional is the snow plow, also use F550 pickup, will need additional vehicles; assume 2 more trucks and 14 hours of plowing)
  • Township Assets – Equipment (need 2 additional Ford 5610 w/ Alamo mower)
  • Township Assets – Vehicles
  • Township Expenses
  • Road Miles – LC Engineer
  • Road Resurfacing
  • Roads in Township – total domain
  • Alexandria PD Labor
  • Projected Sheriff Labor
  • Bridges
  • Estimated Township Earned Income w/ Merger – filed a complaint to the state to get more information.

General Updates:

Lodder/Schiller have asked for someone from the Township to attend the September 4 or 18 meeting to answer questions about the numbers we’ve been given. 

6. Citizen Comments (3-minute time limit) 

VanNess: wanted more conclusive numbers re: income vs. expenses
VanNess: what’s the gut-feeling of the Commission?

7. Meeting Announcements 

The next meeting will be held on: Wednesday, September 4 at 7PM, location St. Albans Fire Station Community Room.

Future meetings are:
September 4, 2024
September 18, 2024
October 2, 2024
October 16, 2024
November 6, 2024
November 20, 2024
December 4, 2024
December 18, 2024

8. Adjournment
Barnes made a motion; seconded by Robertson, to adjourn.
All in favor? Chair declares motion carried / failed. 

Chairperson Meng declares the meeting adjourned at 8:06PM.